The Annual General Meeting of Samhällsbyggnadsbolaget i Norden AB will be held on Wednesday May 5, 2021.  Due to the coronavirus, the Board of Directors has decided that the Annual General Meeting should be conducted without the physical presence of shareholders, representatives or third parties and that the shareholders before the meeting should be able to exercise their voting rights only by post. Information on the resolutions passed at the meeting will be disclosed on 5 May 2021, as soon as the outcome of the postal voting has been finally confirmed.

Since the Annual General Meeting will be conducted without the physical presence of shareholders, representatives or third parties, there will not be any speech by the CEO. However, a pre-recorded speech will be made available on the company’s website, sbbnorden.se, in connection with the Annual General Meeting.

Shareholders are welcome to submit questions to the CEO and the Board before the meeting in accordance with instructions under the heading Shareholders’ right to receive information. Questions are answered and commented on by the CEO and / or the Board of Directors on the Company’s website, sbbnorden.se, no later than 30 April 2021.

Registration and notification

Shareholders who wish to participate in the Annual General Meeting by postal voting must

  • be recorded in the share register kept by Euroclear Sweden AB on 27 April 2021, and
  • give notice of their intention to participate no later than 4 May 2021, by casting their postal votes in accordance with the instructions under the heading Postal voting below so that the postal voting form is received by Computershare no later than that day.

Please note that the notification to the Annual General Meeting can only be made by postal voting.

Nominee-registered shares

For shareholders who have their shares registered through a bank or other nominee, the following applies in order to be entitled to participate in the meeting. In addition to giving notice of participation by submitting its postal vote, such shareholder must re-register its shares in its own name so that the shareholder is registered in the share register kept by Euroclear Sweden AB as of the record date, 27 April 2021. Such registration may be temporary (so-called voting rights registration). Shareholders who wish to register their shares in their own names must, in accordance with the respective nominee´s routines, request that the nominee make such registration. Voting rights registration that have been requested by the shareholder at such time that the registration has been completed by the nominee no later than 29 April 2021 will be taken into account in the preparation of the share register.

Postal Voting

The Board of Directors has decided that shareholders should be able to exercise their voting rights only by postal voting in accordance with section 22 of the Act (2020:198) on temporary exceptions to facilitate the execution of general meetings in companies and associations. A special form must be used for the postal vote.

The form for postal voting is available here.

The Shareholders may not provide special instructions or conditions to the postal vote. If so, the entire postal vote is invalid.

Completed and signed forms for postal voting can be sent by mail to Computershare AB, ”Samhällsbyggnadsbolaget i Norden AB:s årsstämma”, Box 5267, 102 46 Stockholm or by e-mail to [email protected]. Completed forms must be received by Computershare no later than 4 May 2021. Shareholders who are natural persons may also cast their votes electronically through verification with BankID via a link provided on the Company’s website sbbnorden.se. Such electronic votes must be submitted no later than 4 May 2021.

Vote here

 

Power of attorney

If the shareholder submits its postal vote by proxy, a written and dated power of attorney signed by the shareholder must be attached to the postal voting form.

Proxy forms are available here.

If the shareholder is a legal person, a registration certificate or other authorization document must be attached to the form.

Shareholders’ right to receive information

The board of Directors and the CEO shall, if any shareholder so requests and the Board of Directors believes that it can be done without material harm to the company, provide information regarding circumstances that may affect the assessment of an item on the agenda and any circumstances which may affect the assessment of the Company’s and the group’s financial position. A request for such information shall be made in writing to the company no later than 26 April 2021, at the address Samhällsbyggnadsbolaget i Norden AB (publ), Att: Marika Dimming, Strandvägen 1, 114 51 Stockholm, or by e-mail to [email protected]. The questions and responses will be made available on the company’s website sbbnorden.se, and the company’s head office Strandvägen 1, Stockholm, no later than 30 April 2021.

The information is also sent to shareholders who request it and state their address.

Information on the processing of personal data.