Samhällsbyggnadsbolaget i Norden AB (publ) will hold Extraordinary General Meeting on Thursday 11 December 2025, at 12:30 CET. The Extraordinary General Meeting will be held at CMS Wistrand, (Elements), Jakobsbergsgatan 24 in Stockholm, Sweden. Entrance and registration take place from 12:00 CET.
Right to participate in the Extraordinary General Meeting and notice of participation
Participation at the venue
A shareholder who wishes to participate in the Extraordinary General Meeting at the venue in person or represented by a proxy must (i) be recorded as a shareholder in the share register maintained by Euroclear Sweden AB relating to the circumstances on Wednesday 3 December 2025, and (ii) no later than Friday 5 December 2025 give notice by post to Samhällsbyggnadsbolaget i Norden AB, ”Extraordinary General Meeting”, c/o Euroclear Sweden, Box 191, SE-101 23 Stockholm, Sweden, via e-mail to [email protected], by BankID verification via Euroclear Sweden AB’s website https://www.euroclear.com/sweden/generalmeetings/ or by telephone +46 (0)8-402 90 46. When providing such notice, the shareholder shall state name, personal or corporate registration number, address, telephone number and the number of any accompanying assistant(s) (maximum two assistants) as well as information about any proxy.
If a shareholder is represented by proxy, a written, dated proxy for the representative must be issued. A proxy form is available on the Company’s website, www.sbbnorden.se/en/. If the proxy is issued by a legal entity, a certificate of registration or equivalent certificate of authority should be enclosed. To facilitate the registration at the General Meeting, the proxy and the certificate of registration or equivalent certificate of authority should be sent to the Company as set out above so that it is received no later than Wednesday 10 December 2025.
Participation by postal voting
A shareholder who wishes to participate in the Extraordinary General Meeting by postal voting must (i) be recorded as a shareholder in the share register maintained by Euroclear Sweden AB relating to the circumstances on Wednesday 3 December 2025, and (ii) no later than Friday 5 December 2025 give notice by casting its postal vote in accordance with the instructions below so that the postal vote is received by Euroclear Sweden no later than on that day.
A shareholder who wishes to participate in the Extraordinary General Meeting at the venue in person or represented by a proxy must give notice thereof in accordance with what is set out under Participation at the venue above. This means that a notification by postal vote is not sufficient for a person who wishes to participate at the venue.
A special form shall be used for postal voting. The postal voting form is available on the Company’s website www.sbbnorden.se/en/. A completed and signed postal voting form may be submitted by post to Samhällsbyggnadsbolaget i Norden AB, ”Extraordinary General Meeting”, c/o Euroclear Sweden, Box 191, SE-101 23 Stockholm, Sweden, via e-mail to [email protected]. The completed and signed form shall be received by Euroclear Sweden not later than 5 December 2025. Shareholders who are natural persons may also cast their votes electronically through BankID verification via Euroclear Sweden AB’s website, https://www.euroclear.com/sweden/generalmeetings/. The shareholder may not provide special instructions or conditions in the voting form. If so, the vote (i.e. the postal vote in its entirety) is invalid. Further instructions and conditions are included in the form for postal voting.
If a shareholder votes by proxy, a written and dated proxy shall be enclosed to the postal voting form. A proxy form is available on the Company’s website www.sbbnorden.se/en/. If the shareholder is a legal entity, a certificate of registration or equivalent certificate of authority should be enclosed. If a shareholder has voted in advance and then attends the Extraordinary General Meeting in person or through a proxy, the postal vote is still valid except to the extent the shareholder participates in a voting procedure at the General Meeting or otherwise withdraws its casted postal vote. If the shareholder chooses to participate in a voting at the General Meeting, the vote cast will replace the postal vote with regard to the relevant item on the agenda.
Nominee-registered shares
To be entitled to participate in the Extraordinary General Meeting, a shareholder whose shares are held in the name of a nominee must, in addition to providing notification of participation, register its shares in its own name so that the shareholder is recorded in the share register on Wednesday 3 December 2025. Such registration may be temporary (so-called voting right registration) and is requested from the nominee in accordance with the nominee’s procedures and in such time in advance as the nominee determines. Voting right registrations completed by the nominee not later than Friday 5 December 2025 are taken into account when preparing the share register.
Proposed agenda
- Opening of the meeting;
- Election of the Chairperson of the meeting;
- Preparation and approval of the voting list;
- Approval of the agenda;
- Election of one or two persons to verify the minutes;
- Determination of whether the meeting has been duly convened;
- Resolution regarding the approval of certain related party transactions; and
- Closing of the meeting.